What You Are Really Asking When You Search for Price
When a home healthcare agency searches for visit management system pricing, the question seems straightforward. How much does this cost per month? What is the annual commitment? Are there setup fees?
These are valid questions. Pricing is crucial, especially for small and mid-sized agencies with tight margins.
The more important question, however, is one that pricing pages rarely answer: what does it cost your agency when visits go unverified?
Every visit your team makes is considered a billable event linked to a payer contract. If that visit cannot be verified due to incomplete documentation, missing timestamps, or absent location data, the claim is at risk.
It may be denied, subject to clawbacks, or flagged during an audit. The financial consequences of unverified visits are not shown on any vendor's pricing page, but they represent the largest expense your agency faces in this area.
The real pricing question is not "what does visit verification software cost?" It was always "what is my agency already losing without it?"
The Cost of Unverified Visits
The financial exposure from unverified visits extends well beyond a single denied claim. It compounds across every level of your agency's operations and payer relationships.
Medicare fraud penalties reach $250,000 per incident. A single Visiting Nurse Association recently faced $35 million in reimbursement demands for services that were billed without verifiable documentation. Those are not theoretical numbers. They are the documented consequences of agencies that could not prove their visits occurred as reported.
Managed Care Organizations are now actively enforcing compliance thresholds. The standard is 85% EVV compliance. Agencies that fall below that threshold for three consecutive months are placed on Corrective Action Plans. Repeated non-compliance results in contract termination — the complete loss of that payer relationship.
Here is what unverified visits can cost your agency:
| Risk Category | Potential Consequence |
| Denied claims | Revenue loss on individual visits that cannot be verified during payer review |
| Audit penalties | Fines up to $250,000 per incident of Medicare fraud |
| Reimbursement clawbacks | Repayment demands for previously paid claims lacking adequate documentation |
| Corrective Action Plans | Mandatory remediation triggered by three consecutive months below 85% EVV compliance |
| Contract termination | Permanent loss of payer relationship due to repeated non-compliance |
| Administrative burden | Staff hours spent on manual verification calls, paper reconciliation, and after-the-fact documentation |
None of these costs appear on a software pricing page. All of them disappear when every visit is verified in real time, at the point of service, with tamper-proof documentation.
How Visit Management Systems Are Priced
The visit management market includes a wide range of tools, from free options with limited features to enterprise platforms that have unclear pricing and long-term contracts.
Understanding where the tiers fall helps clarify what your agency is actually paying for — and what you are not getting.
| Feature | Enterprise Platforms | Budget Tools | MyVisits |
| Monthly cost range | $500 - $2,000+ | $0 - $10/user | $39.95/user |
| Pricing transparency | Contact sales for quote | Listed on website | Listed on website |
| Setup timeline | 3-6 months | Same day | One day |
| Contract requirements | 1-3 year minimum | None | None |
| GPS visit verification | Yes | Limited or none | Yes |
| Tamper-proof records | Yes | No | Yes |
| Automated mileage tracking | Varies | No | Yes |
| Audit-ready compliance reports | Yes | No | Yes |
| Dedicated IT infrastructure required | Yes | No | No |
Enterprise platforms deliver comprehensive functionality, yet their cost and complexity put them out of reach for most small and mid-sized agencies. Implementation timelines stretch across months. Pricing often requires a sales conversation, and contracts lock agencies into multi-year commitments before they have seen results.
Budget and free tools sit at the opposite end. The price is right, yet the functionality gap is severe. Most lack GPS verification, tamper-proof documentation, and the audit-ready reporting that Medicaid compliance demands. They were designed for general use, not for the operational and regulatory requirements of home healthcare visit verification.
The mid-market exists for a reason. Professional-grade verification at a predictable, transparent price point — without the implementation burden or contract lock-in of enterprise platforms.
What $39.95 Per User Actually Delivers
MyVisits was designed by a Clinical Director with 18 years of experience managing in-home healthcare operations. It was not engineered by a software company guessing at the problem from the outside. That operational background is reflected in what the platform includes at a single, flat price:
- SecureVerify technology — QR code check-in and check-out at the point of service
- GPS-confirmed location verification for every visit
- Tamper-proof, timestamped records created in real time
- Automated mileage calculation between service sites
- Real-time management dashboard showing verification status across your team
- Audit-ready compliance reports formatted for Medicaid review
- Telehealth session documentation with the same verification rigor as in-person visits
- Cloud-based access from any browser or mobile device
- iOS and Android mobile apps for field staff
- One-day setup with no technical configuration required
There are no hidden fees. No per-transaction charges. No feature gating between plan tiers. Every user at $39.95 per month gets the full platform.
The platform is powered by Amazon Web Services (AWS), which means your agency does not need to manage servers, maintain infrastructure, or hire IT staff to keep the system running. When technical issues arise, MyVisits handles them. The platform effectively serves as your IT team — your agency stays focused on service delivery while the infrastructure is managed for you.
For small and mid-sized agencies without a dedicated IT department, that distinction matters. Enterprise platforms often require in-house technical resources for deployment, maintenance, and troubleshooting. MyVisits eliminates that requirement.
The Math on Visit Verification
The pricing comparison becomes clear when you put the numbers side by side.
A mid-sized agency with 25 users pays approximately $12,000 annually for MyVisits. That covers every verified visit, every tracked mile, every generated compliance report, and every answered audit question with tamper-proof documentation.
One prevented audit finding covers the entire annual subscription. By avoiding a fraud penalty of up to $250,000 per incident, one can cover more than a decade of service. A single preserved payer contract secures revenue that far exceeds the platform's cost.
The cost of visit verification is not an expense category. It is the most affordable insurance policy your agency can have against compliance failures, claim denials, and contract terminations.
At $39.95 per user, the difference is significant.
Start Verifying Visits Today — No Cost for 30 Days
Every feature listed above is available right now, at no cost, for 30 days.
The MyVisits free trial is not a limited demo. It is not a stripped-down version with restricted functionality. It is the complete platform — SecureVerify technology, GPS verification, automated mileage tracking, real-time dashboards, audit-ready reports — fully operational from the day you activate your account.
Here is what that means in practical terms. Sign up today. Deploy to your team this afternoon. See your first verified visit data before the end of the day. Within 30 days, you will have a clear, documented picture of your agency's compliance rate, your verification gaps, and the audit-ready records your team produces for every visit.
If that picture does not improve your operational confidence, you owe nothing. Zero. Walk away with the data you collected and the clarity you gained.
If it does — and 30 days of verified visit data tends to make the decision obvious — continue at $39.95 per user per month. No contract. No lock-in. Cancel anytime.
Your agency already knows what unverified visits cost. The question is how long you continue paying that price when the alternative is $39.95 per user and a 30-day trial that starts today.
Start your free trial now. Know your compliance status by tomorrow.
