The Future of Field Scheduling: Why Healthcare Providers Can’t Rely on Traditional Tools Anymore

Bridging the Gap: From Scheduling to Service Success

Let’s be clear. Scheduling tools are not inherently flawed. They do what they were designed to do: put names on a calendar.

But in industries where care is provided remotely, often across miles of travel and multiple modes of service (in-person and telehealth), scheduling is only the beginning of the workflow.

Most traditional scheduling tools fail to answer critical questions like:

If you don’t have answers to these questions, automated and in real time, then you’re not just missing information. You’re exposing your agency to risk, revenue loss, and reputation damage.

The Challenges of Traditional Field Scheduling

If you're a Clinical Director, VP of Clinical Services, or Service Manager, you’ve likely asked these questions more than once:

Many agencies still rely on outdated systems, including disconnected calendars, paper logs, and verbal confirmations. This often leads to:

And yet, most field scheduling software for technicians still focuses solely on calendars and shift assignments, not verification and compliance.

The Platform That Delivers More Than Scheduling

This is where purpose-built platforms like MyVisits make all the difference. They don’t just schedule visits but verify every visit, track field activity in real time, and ensure that every touchpoint is fully documented, giving agencies the confidence and compliance they need to operate efficiently.

With MyVisits, agencies can move beyond scheduling and achieve true operational efficiency, compliance, and peace of mind.

Why Your Field Scheduling Can Make or Break Operations?

Field-based service providers, especially in healthcare, are under increasing pressure to:

Agencies that don’t meet at least 85% EVV compliance for three consecutive months are subject to Corrective Action Plans or termination from payer networks.

That’s not just a policy shift but a line in the sand.

The days of “good enough” scheduling are over. Providers need platforms that not only assign visits, but also verify them, document them, and analyze them.

Meet MyVisits

Unlike conventional tools that simply assign shifts or route staff, MyVisits is an all-in-one solution engineered for real-world field teams in healthcare and home services.

It doesn’t just plan the day but also verifies the execution.

What Makes It Different?

At the heart of MyVisits is SecureVerify™, a proprietary system that uses:

With this, every field interaction, whether in-person or virtual, is:

And it's all managed from a single, cloud-based interface.

How SecureVerify™ Transforms Field Scheduling?

The real innovation is that field scheduling and visit verification are now unified in one system. Here's what that looks like in practice:

Step-by-Step Process:

  1. Provider arrives at the client's location.
  2. Opens the MyVisits app and scans the client’s unique QR code.
  3. Session begins, arrival time, and location are instantly recorded.
  4. After the session, the provider scans out.
  5. System logs departure time, calculates session duration, and tracks mileage to the next visit.
  6. If the visit is a phone or telehealth session, the app logs the call automatically.
  7. Managers receive a real-time compliance dashboard at the end of the day.

This eliminates the guesswork from scheduling and puts your entire field operation on a foundation of verified service.

Real-Time Management for Every Field Visit

MyVisits gives management a true operational advantage. It’s not just about keeping the day moving but also  about knowing what’s happening in the field as it happens.

For Clinical Directors:

For VPs of Clinical Services:

For Service Managers:

This is field scheduling evolved, not just who goes where, but what happened when they got there.

Built-In Compliance is Peace of Mind

Compliance isn’t just about regulation. Rather, it’s about reputation. Agencies that consistently fall short of verification standards are at risk of:

MyVisits was engineered with these realities in mind.

Its built-in EVV compliance system ensures:

You don’t need multiple apps or need to worry about missed logs. You just need to open the dashboard and see the truth in real time.

The Results Speak for Themselves

Agencies using MyVisits report:

More importantly, these agencies no longer fear compliance audits. They welcome them.

Pricing That Works For Real Teams

Subscription Model:

Think about it this way: For less than the price of a coffee per day, your agency gains:

Backed by the Verified Results Guarantee™

Try MyVisits risk-free with the Verified Results Guarantee™:

If MyVisits doesn’t reduce your administrative workload or help prevent at least one compliance risk in your first month, your first invoice is waived.

This isn’t a trial. It’s a test drive with no risk and full value from day one.

Why Do Field Teams Love MyVisits?

The feedback from staff has been overwhelmingly positive. Here’s what providers in the field say:

MyVisits isn’t just built for managers. It’s built for the field, and that’s why adoption is so strong.

Raising the Bar for Field Visit Management

The era of disconnected scheduling tools and manual verification is over.

Today’s agencies need:

MyVisits delivers all of this and more in one simple and affordable platform.

Take the Next Step

Visit MyVisits.net to:

Equip your team with the tools they need to thrive in the field. With MyVisits, field scheduling becomes a strength, not a liability.

Electronic Visit Verification: How EVV is Transforming Home Health Care

With the increasing demand for in-home care and a growing reliance on remote teams, agencies face urgent questions:

These are questions that directly impact patient outcomes, reimbursement rates, and business continuity.

This is where a purpose-built EVV system for home care becomes essential. And with platforms like MyVisits, agencies not only meet compliance requirements but gain tools to streamline operations, track services in real time, and reduce fraud, all from one intuitive electronic visit verification app.

The Home Health Problem: High Risk and Low Visibility

The home health industry is facing a perfect storm:

Without a reliable system in place, many agencies still rely on:

The result? A system prone to:

EVV is meant to solve these issues. But how does EVV work, and what should agencies expect from a solution that actually delivers?

How Does EVV Work in Home Health?

At its core, electronic visit verification ensures that every care session is verified through a digital system that records:

But not all EVV platforms are created equal. For home health providers, a general-purpose solution won’t suffice.

You need an EVV system for home care that addresses the complexity of in-home care delivery, mobile workforces, and compliance documentation, all while remaining easy for caregivers and managers to use.

The Cost of Outdated EVV Solutions

Without the right EVV platform, home health agencies face cascading consequences:

Denied Claims

Payers won’t reimburse for services that lack verified documentation. One missed check-in can mean thousands lost.

Compliance Fines

States like Pennsylvania now require 85% EVV compliance. Failure to meet this benchmark for three months can result in Corrective Action Plans or removal from payer networks.

Fraud Liability

Manual logs can be manipulated. Agencies with unverifiable visits may face accusations of Medicaid fraud, with severe financial and legal consequences.

Burnout & Turnover

When staff must manually log visits, tabulate mileage, and manage multiple apps, burnout skyrockets.

Actionable Advice: What to Look for in an EVV System for Home Care

When evaluating an EVV platform, home health agencies should ask:

Choosing the right electronic visit verification app means the difference between constant compliance stress and seamless operational control.

Why Is MyVisits the Ideal EVV Solution for Home Health Agencies?

MyVisits is a cloud-based EVV system for home care, built specifically for the needs of:

Unlike generic workforce platforms, MyVisits was designed to give care teams and management real-time service visibility, fraud protection, and EVV compliance, all in one easy-to-use app.

Unique Mechanism: The SecureVerify™ Visit Verification System

At the heart of MyVisits is SecureVerify™, a proprietary system that uses:

Here’s how it works:

  1. Caregiver arrives at the client’s home and scans a QR code using the MyVisits app
  2. The system logs arrival time and location in real time
  3. The session proceeds as normal (in-home or telehealth)
  4. At the end, the caregiver scans out, capturing the departure time
  5. Mileage between sessions is automatically recorded
  6. Management receives an end-of-day compliance report

No paper, manual data entry, or risk of falsification. Just verified and documented care delivered with confidence.

EVV Features That Actually Matter for Home Health

1. Real-Time Visit Verification

With SecureVerify™, managers can see visits happen in real time. Every check-in is GPS and time-stamped.

2. Mileage Reimbursement

No more mileage spreadsheets or disputes. MyVisits calculates the exact distance traveled between appointments.

3. Phone & Telehealth Logs

Every phone call to a client is tracked, timestamped, and attached to the visit record, ideal for telehealth compliance.

4. Daily Audit Reporting

Each day ends with a full compliance dashboard. All activity is logged, documented, and ready for any audit.

5. Cloud-Based Access

Accessible on any device, mobile, desktop, or tablet. MyVisits keeps the team connected from anywhere.

Role-Specific Insights and Recommendations

For Clinical Directors:

For VPs of Clinical Services:

For Service Managers:

For Payers and Networks:

Budget-Friendly Pricing, Backed by Transparency

MyVisits offers one clear, no-surprises pricing plan:

Compared to the cost of non-compliance or a lost payer contract, it’s a fraction of the risk.

Success Stories: Why Agencies Are Choosing MyVisits

Agencies using MyVisits report:

Perhaps most importantly, these agencies now operate with confidence, knowing that their services are not only being delivered but verified, documented, and compliant.

Don’t Wait Until You’re Under Review

With EVV enforcement rising, waiting until the last minute is no longer an option. And with a limited number of onboarding slots available each quarter, delaying could mean missing out entirely.

If you're still wondering how EVV works, or whether your current system is enough, consider this:

If the answer isn’t a confident “yes,” it’s time to switch to MyVisits.

Essential Reminder: Equip Your Agency with the Right EVV Tools

EVV is here to stay. And for home health agencies, it’s not just about meeting the law. Rather, it’s about protecting your reputation, reimbursements, and the quality of care you deliver.

MyVisits stands out as the leading EVV system for home care not because it checks a box but because it makes the entire verification and documentation process simple, secure, and stress-free.

From real-time tracking to automated reporting, from telehealth compliance to mileage calculations, MyVisits is the complete solution built specifically for care providers who serve in the field, not in an office.

Ready to See It in Action?

Visit MyVisits.net to:

Your care is essential. Let your verification system reflect that.

Electronic Visit Verification: Why EVV Software Is Mission-Critical for Home Care Providers

In today’s healthcare landscape, Electronic Visit Verification (EVV) has evolved beyond a compliance requirement to become a foundational element of operational integrity and patient trust. For home care agencies, behavioral health providers, hospice services, and in-home clinicians, maintaining accurate records of care delivery is a legal and operational imperative.

Yet, many organizations still rely on fragmented tools, spreadsheets, paper logs, or a mix of disconnected apps to manage, verify, and document services. This outdated approach is putting agencies at risk of regulatory penalties, denied reimbursements, and inefficiencies that cost time and money. 

The solution? A purpose-built, all-in-one EVV software system designed to ensure compliance, improve efficiency, and eliminate fraud.

We are here to help you understand the challenges agencies face with EVV compliance, how EVV apps can address these problems, and why MyVisits is considered the best EVV software for home care providers looking to future-proof their operations.

The Growing Urgency of EVV Compliance

In accordance with the 21st Century Cures Act, Electronic Visit Verification is now mandatory for all Personal Care Services (PCS) and Home Health Care Services (HHCS). Agencies are expected to verify six data points for each visit, including:

Many states, including Pennsylvania, are moving to a stricter enforcement policy requiring at least 85% EVV compliance. Providers that fail to meet this threshold for three consecutive months may face:

This puts a spotlight on the electronic visit verification software agencies they choose. The wrong system can lead to compliance failure, while the right one can protect revenue, staff morale, and the organization's reputation.

What Happens When Agencies Use Ineffective Systems?

Agencies that rely on manual or outdated EVV systems face a variety of operational and financial risks:

These risks create ripple effects across the agency, resulting in burnout, revenue loss, and reputational damage. The true cost of non-compliance isn't just a fine but operational disruption and lost payer trust.

Understanding EVV Software: How It Impacts Care Providers and Patients

EVV software is a digital platform that captures, verifies, and stores service delivery data. But not all EVV systems are created equal. While some meet the bare minimum compliance requirements, the best EVV software for home care goes beyond verification. It integrates seamlessly into workflows, automates routine processes, and provides managers with real-time visibility into care delivery.

Core Capabilities of High-Performing EVV Apps

An advanced EVV app should enable agencies to:

Agencies that implement such solutions not only stay compliant but also unlock higher operational efficiency and data accuracy which are key drivers of long-term sustainability.

MyVisits: The All-in-One EVV Platform Driving Compliance and Efficiency

MyVisits is a purpose-built electronic visit verification (EVV) software tailored exclusively for home care, behavioral health, and hospice agencies. Unlike generic workforce management apps that are merely adapted for compliance, MyVisits is designed from the ground up to meet the unique needs of care providers. It offers a fully integrated, real-time, cloud-based platform with built-in EVV capabilities, ensuring accuracy, compliance, and seamless operations.

What makes MyVisits stand out?

  1. SecureVerify™: A Unique Visit Verification Mechanism

At the heart of MyVisits is SecureVerify™, a proprietary system that combines:

This ensures each visit is verified in real time, making fraud virtually impossible and compliance effortless.

2. GPS-Based Mileage Tracking

Forget about mileage logs and reimbursement disputes. MyVisits automatically calculates the exact miles traveled between client visits, saving staff and administrators hours each week.

3. Built-In Phone and Telehealth Documentation

All phone and virtual sessions are time-stamped, tracked, and securely stored. This feature supports accurate billing and ensures that all interactions are included in audits.

4. Audit-Ready Daily Reporting

At the end of each day, MyVisits generates comprehensive and error-free reports that are ready for submission. No manual entry, delays, or compliance surprises.

5. Cloud-Based Access and Device Compatibility

Access the platform from any desktop, tablet, or smartphone. Your data is stored securely in the cloud with advanced encryption protocols, ensuring both accessibility and security.

Empowering Every Role with Purpose-Built Solutions

MyVisits is designed to support the real-world needs of the professionals who rely on it every day:

For Clinical Directors:

For VPs of Clinical Services:

For Service Managers:

For Payers and Networks:

What MyVisits Does That Other EVV Apps Don’t?

Unlike many competitors, MyVisits is not a telehealth-only tool or a scheduling platform with EVV features tacked on. It was engineered specifically for the challenges of in-home service delivery and regulatory compliance.

Other platforms often require:

MyVisits does it all on one platform, eliminating the need for external tools.

Bonuses That Add Real Value

Every new subscriber receives access to valuable tools and services that accelerate implementation and improve outcomes:

These features are designed to enhance both day-to-day operations and the long-term credibility of the agency.

Transparent Pricing Without Compromise

While many EVV vendors charge enterprise-level fees or require add-ons, MyVisits keeps it simple:

And with the Verified Results Guarantee, if MyVisits doesn’t reduce your verification workload or prevent at least one compliance issue in the first month, your invoice is waived.

Why You Shouldn’t Wait?

Agencies must demonstrate 85% EVV compliance or face significant operational and financial penalties. Providers who delay implementation risk:

MyVisits is only onboarding a limited number of agencies per quarter to maintain quality support. Waiting until the deadline is near may mean missing your chance to get set up in time.

The Right EVV Software Is Strategic

Electronic visit verification software is a necessity. The right system doesn’t just keep your agency compliant but improves how you operate, manage teams, and deliver care.

MyVisits provides an all-in-one EVV solution with real-time verification, automation, and reporting tools agencies need to thrive in a compliance-driven world. From its industry-specific design to its user-friendly app and transparent pricing, it’s built for today’s most demanding care environments.

Take the Next Step

Visit MyVisits.net to schedule a live demo or get started today. Implementation takes just a few days, not weeks. With MyVisits, your services are delivered, documented, and verified every time.




Workforce Management Solutions: The Smarter Way to Optimize Your Mobile Teams

In healthcare, home assistance, and behavioral support, managing a mobile team goes far beyond simply scheduling shifts. It’s about real-time verification, accurate reporting, and strict compliance. Clinical Directors, VPs of Clinical Services, and Service Managers face constant pressure to coordinate field teams efficiently, ensure every visit is verified, and meet critical regulatory requirements like EVV without fail. This growing need has prompted more organizations to seek workforce management solutions that not only delegate tasks but also safeguard operational integrity and regulatory compliance. 

Now, the real question is: what sets generic workforce management software apart from one purpose-built for healthcare and human services? Understanding these differences is crucial to overcoming challenges, leveraging opportunities, and selecting the optimal solution for long-term success.

Why Workforce Management Solutions Matter More Than Ever?

The rise of remote and in-home services has reshaped how agencies operate. No longer confined to fixed locations, mobile workers are now expected to:

And yet, many agencies still rely on outdated paper logs, spreadsheets, or a patchwork of disconnected apps to manage their operations. This leads to wasted time, duplicate data entry, and frequent errors that put compliance at risk. Teams are left juggling multiple tools instead of focusing on quality care. Managers struggle with delayed information and a lack of real-time visibility into field activities. In today’s fast-paced, compliance-driven environment, this approach is no longer sustainable and can hold organizations back from growing.

Common Risks of Outdated Systems

Without the right workforce management software, agencies face:

The solution? Purpose-built, cloud-based workforce management platforms that automate, centralize, and verify everything.

What Makes a Workforce Management Solution Effective?

A truly effective solution doesn’t just assign tasks. It takes full command of your mobile workforce. It streamlines scheduling, ensuring the right person is at the right place at the right time. Real-time verification confirms that every visit actually happens as planned. Automated mileage tracking and telehealth logging reduce errors and save administrative hours. Finally, built-in compliance and audit-ready reports give managers complete visibility and confidence that nothing is missed.

Features of Modern Workforce Management Software

And most importantly, it must be built for compliance-heavy industries, not just retail or delivery services. That’s why many workforce management companies fail to meet the specific needs of healthcare and human services.

Introducing MyVisits: The Workforce Management Software Designed for Compliance and Care

Unlike generic platforms that serve industries like logistics or construction, MyVisits was created specifically for:

It’s not just another app. MyVisits is a cloud-based workforce management solution that empowers field teams, supports compliance, and protects your agency from risk.

Why Does MyVisits Stand Out Among Workforce Management Companies?

MyVisits doesn’t just manage your workforce but also validates it.

MyVisits' Unique Mechanism: SecureVerify™

At the core of MyVisits is SecureVerify™, a proprietary verification system that uses:

Each visit is digitally verified, making fraud impossible, compliance easy, and management confident.

Key Features of MyVisits Workforce Management Software

SecureVisit Verification

Each staff member scans a QR code at the client’s location to verify the presence time-stamped and geo-tagged.

 Mileage Tracking

GPS automatically calculates the exact distance traveled between visits, eliminating guesswork and human error. This removes the need for manual mileage logs and saves valuable administrative time. With accurate and tamper-proof data, there are no disputes about travel claims or reimbursements.

Phone & Telehealth Logs

Every phone session is automatically recorded, timestamped, and securely stored for easy access. Each record is attached directly to the client file, creating a clear and organized history of interactions. This makes compliance audits seamless and provides transparency for both staff and management.

Daily Reporting

Audit-ready reports are automatically generated at the end of each day, saving hours of manual work. This ensures complete and error-free documentation that meets compliance requirements. No more last-minute scrambling. Everything you need is ready and waiting for review.

Cloud-Based Workforce Management

Everything is stored securely in the cloud, protected with advanced encryption to keep sensitive data safe. Authorized users can access information from any device, desktop, tablet, or phone without compromising security. This anytime, anywhere availability ensures managers and teams stay connected and make decisions in real time.

Customized to Your Role

Whether you're a service manager or VP of operations, MyVisits adapts to your workflow:

For Clinical Directors

For VPs of Clinical Services

For Service Managers

For Payers and Networks

Compliance is Urgent

Starting January 1, 2025, agencies must demonstrate 85% EVV compliance or risk:

If your current workforce management solution doesn’t track EVV or verify visits in real time, you’re at serious risk.

MyVisits ensures compliance out of the box.

Transparent Pricing for Real-World Budgets

Most workforce management companies charge enterprise-level fees or require multiple tools to achieve what MyVisits does in one platform.

 Simple and Affordable Pricing

GVerified Results Guarantee

Try MyVisits for 30 days. If it doesn’t reduce your verification workload or solve at least one compliance issue, your first invoice is waived, no questions asked.

Limited-Time Bonuses for Early Adopters

Sign up now and receive:

Why Do You Need to Act Now?

MyVisits is only onboarding a limited number of agencies each quarter to ensure support quality.

With the EVV compliance deadline fast approaching, this is your chance to:

Don't wait until you're under corrective review.

The Workforce Management Solution That Does More Than Just Manage

Workforce management is more about trust.

Your clients, payers, and teams need to know that service delivery is happening and it’s being verified, logged, and documented correctly.

MyVisits isn’t just another cloud-based workforce management platform. It’s a complete, compliant, and real-time operations system built for agencies like yours.

 Start Today with Confidence

With MyVisits, your mobile workforce becomes efficient, compliant, and fully verified.

Frequently Asked Questions

Q1. What is a mobile workforce management app and how does it work?
A mobile workforce management app is a digital solution that allows businesses to manage, track, and optimize field operations from anywhere. It provides features like real-time scheduling, job tracking, communication tools, and performance monitoring to streamline field team operations.

Q2. How can MyVisits improve productivity for field teams?
MyVisits helps boost productivity by automating tasks such as scheduling, route optimization, and reporting. It reduces time spent on manual work, enabling field teams to focus on completing more jobs efficiently.

Q3. Does the MyVisits app work offline for remote areas?
Yes, MyVisits works offline, allowing field staff to record data and access job information even without an internet connection. The app automatically syncs data once the device reconnects to the network.

Q4. What industries can benefit from using a mobile workforce management app?
Industries like home care, utilities, telecom, healthcare, field service businesses, and delivery services can significantly benefit from a mobile workforce management app like MyVisits.

Q5. How secure is data in the MyVisits mobile workforce management app?
MyVisits uses robust security measures including data encryption and secure cloud storage to protect sensitive customer and business information.

Mobile Workforce Management App: The Smarter Way to Empower Field Teams

The growing complexity of mobile service delivery is placing new demands on how agencies manage their field operations. Whether you provide in-home healthcare, behavioral services, or home assistance, your ability to deliver reliable, verified, and compliant service is now under scrutiny like never before.

With rising compliance requirements, increasing documentation expectations, and tighter margins, organizations must move beyond paper logs, phone calls, and spreadsheets. The solution lies in using a purpose-built mobile workforce management app that not only tracks service delivery but also automates compliance and improves operational efficiency.

The True Cost of Operating Without Mobile Workforce Software

It may seem manageable to continue with manual processes, disconnected systems, and staff-reported data. However, the hidden costs of this outdated approach are significant and often damaging.

Missed or Unverified Visits

When visits are not accurately documented or verified, your organization faces payment delays, clawbacks, and even fraud investigations. In one major case, a visiting nurse agency was forced to return $35 million to Medicare after failing to verify service delivery properly.

Manual Mileage Tracking

Calculating mileage manually or using separate tools often leads to reimbursement errors and wasted time. These inefficiencies create administrative overload for staff and reduce their availability for client care.

EVV Non-Compliance

By January 1, 2025, providers must achieve at least 85 percent compliance with Electronic Visit Verification (EVV) requirements. Agencies that fail to meet this benchmark face serious consequences, including Corrective Action Plans, reduced reimbursements, or removal from payer networks.

Increased Burnout and Turnover

When staff are required to fill out paperwork, track mileage, confirm appointments manually, and compile logs at the end of the day, the burden becomes unsustainable. This results in increased turnover, poor morale, and a decline in service quality.

What Is a Mobile Workforce Management System?

A mobile workforce management system is a digital platform designed to help organizations with remote teams manage field operations efficiently. These systems centralize scheduling, verification, documentation, and reporting, providing real-time insights into service delivery.

The most effective mobile workforce management solutions go beyond basic check-ins. They integrate tools for verifying service visits, tracking mileage, documenting telehealth sessions, and delivering audit-ready reports.

When supported by the right technology, agencies can improve accuracy, maintain compliance, and strengthen trust with both clients and payers.

Why MyVisits Is the Ideal Mobile Workforce Management Solution

While several field service tools offer scheduling and GPS tracking, most are not designed for compliance-driven industries. MyVisits was created specifically for healthcare and service providers who need reliable, audit-proof documentation and operational control.

Its core innovation is SecureVerify™, a system that provides tamper-proof verification of every visit using real-time QR scans, geo-location, and time-stamped data.

Key Features of MyVisits

SecureVerify™ Check-In and Check-Out

Each visit begins and ends with a unique QR scan that is geo-tagged. This confirms the provider was physically present and eliminates the risk of falsified documentation.

Automated Mileage Tracking

Instead of relying on manual logs or third-party tools, MyVisits uses GPS to calculate the exact distance between service locations. This ensures fair reimbursement and saves valuable time for both staff and administrators.

Real-Time Call Logging

Phone and telehealth sessions are automatically documented. Each interaction is recorded with timestamps and linked to the client’s file, supporting both compliance and billing requirements.

Daily Dashboards

MyVisits provides managers with real-time visibility into staff activity, including completed visits, pending check-ins, and session durations. This allows supervisors to take proactive action when needed.

Audit-Ready Reporting

At the end of each day, the system generates reports that include visit verification, mileage, session notes, and phone logs. This simplifies documentation and prepares agencies for compliance reviews at any time.

Mobile Workforce Scheduling Software That Adapts to Every Role

MyVisits is not a one-size-fits-all solution. It is designed to support every key stakeholder in a mobile service organization.

For Clinical Directors

For VPs of Clinical Services

For Service Managers

For Payers and Networks

Strengthen oversight of participating provider agencies

Why Agencies Choose MyVisits Over Generic Mobile Workforce Software

Unlike traditional field service tools that focus on scheduling or dispatching, MyVisits delivers a complete, compliance-ready platform for healthcare and in-home service teams.

FeatureMyVisitsGeneric Apps
Visit VerificationQR code and geo-locationManual check-in or badge scan
Mileage TrackingFully automated GPS trackingManual input or separate app
EVV Compliance85%+ compliance support built inNot designed for healthcare
Real-Time ReportingDaily dashboards and auto-logsExport-based, often delayed
Telehealth DocumentationTimestamped call logs includedRarely supported
PricingFrom $24.95/month per userRequires multiple paid tools

Case Example: A Day With and Without MyVisits

TaskWithout MyVisitsWith MyVisits
Check-InPaper sign-in or phone callQR scan and GPS verification
Mileage TrackingManually recorded and calculatedAutomatically calculated via GPS
Call DocumentationOften forgotten or logged lateLogged in real time with timestamps
Session LogsFilled out at the end of the dayCaptured during the visit automatically
Daily ReportingCompiled manually, prone to errorsAuto-generated and dashboard-ready

Transparent Pricing and Risk-Free Trial

MyVisits is priced to make compliance and efficiency accessible to agencies of all sizes.

Verified Results Guarantee

Try MyVisits for 30 days. If it does not reduce your verification workload or eliminate at least one compliance issue, your first invoice is waived. No strings attached.

Exclusive Bonuses Available for Early Adopters

Signing up now includes several high-value bonuses:

Founder's Discount for EMR Add-On: Be first in line for the next feature release

Why You Should Act Now

The deadline to meet 85% EVV compliance is approaching quickly. As of January 1, 2025, providers who fail to comply may face corrective action or removal from networks.

MyVisits is currently onboarding a limited number of agencies per quarter to ensure high-quality implementation and support. This is your opportunity to be part of the next wave before the onboarding window closes.

Trust, Compliance, and Efficiency in One App

Managing a mobile workforce is more complex than ever. Between compliance requirements, field verification needs, and rising expectations for real-time data, agencies need a system that is built for the reality of their work, not just for basic scheduling.

MyVisits is that system.

It is not just a mobile workforce scheduling software. It is your agency’s compliance engine, fraud prevention tool, and administrative ally all in one platform.

Now is the time to modernize your operations and protect your future.

Get Started Today

Visit MyVisits.net to schedule your live demo
or secure your agency’s onboarding before the next implementation window closes.

With MyVisits, your workforce is not just mobile. It is smart, secure, and fully verified.

Frequently Asked Questions

Q1. What is field service management software?
 Field service management software is a digital platform that helps businesses plan, track, and optimize field operations such as scheduling, dispatching, inventory management, and reporting.

Q2. How does MyVisits help eliminate manual system failures?
 MyVisits automates workflows by replacing paper-based systems and spreadsheets with a centralized platform. This reduces errors, speeds up processes, and improves data accuracy.

Q3. Can MyVisits integrate with existing business systems?
 Yes, MyVisits can integrate seamlessly with CRM, ERP, and other software to ensure smooth data sharing and better operational visibility.

Q4. What benefits can companies expect from using field service management software?
 Businesses can expect higher productivity, better customer service, reduced operational costs, and access to detailed reports for data-driven decision-making.

Q5. Is the MyVisits software customizable for different industries?
 Yes, MyVisits is flexible and can be customized to fit the unique needs of industries like healthcare, utilities, telecom, and home services.

Field Service Management Software: Transforming Service Delivery and Ending Manual System Failures

Running a service-based business, especially in sectors like in-home healthcare, behavioral health services, or home assistance, has changed dramatically. The old ways of managing operations with paper logs, verbal confirmations, and endless spreadsheets no longer cut it. 

These outdated systems often lead to miscommunication, missed appointments, and compliance issues, costing businesses time, money, and trust. In today’s fast-paced, data-driven world, service providers need accuracy, transparency, and efficiency to stay competitive.

Today’s service contractors face overwhelming challenges:

If your current system can’t automatically verify visits, track mileage, or generate real-time reports, you’re exposed.

Enter field service management software and the best field service app solutions like MyVisits, designed specifically to solve these modern problems at scale. Let’s dive into why adopting a reliable business management software for service contractors is no longer optional but critical.

Why Manual Systems Are Costing You More Than You Think

Outdated methods such as paper logs, Excel sheets, or piecemeal mobile apps may seem like the cheaper option. But here’s what they actually cost: 

If you can’t prove a visit happened, you may not get paid. Worse, you risk clawbacks or fraud investigations. In one case, a VNA paid $35 million back to Medicare for undocumented services.

Manual mileage calculations, scheduling, and end-of-day logs eat into hours that should be spent on care not paperwork.

Federal mandates (like the 85%+ EVV compliance rule effective Jan 2025) are putting real pressure on service providers. Non-compliance means penalties, corrective action plans, or contract termination.

When clinicians or assistants spend more time filling out forms than delivering care, morale and retention plummets.

What is Field Service Management Software?

Field Service Management (FSM) software brings order and efficiency to businesses that rely on mobile teams. Instead of relying on fragmented systems, FSM tools bring scheduling, communication, and job tracking into one seamless platform. 

This makes it easier to assign tasks, monitor field staff, and keep projects moving without the usual back-and-forth or paperwork delays.

The real strength of FSM software lies in its ability to confirm that work is being done and done right. Real-time updates, GPS verification, and automated documentation mean managers always know what’s happening on the ground. 

This transparency not only reduces mistakes and fraud but also helps businesses deliver consistent and high-quality service while staying compliant and organized.

When enhanced with a service management app, FSM becomes a complete operational backbone for remote teams, integrating features like: 

For industries like healthcare and behavioral services, FSM is the only way to maintain compliance, prevent fraud, and scale efficiently.

Actionable Benefits of a Service Management App

So what can an app like MyVisits really do for you?

Ensure EVV Compliance

With SecureVerify™, MyVisits offers tamper-proof visit verification that helps providers meet and exceed the 85% compliance mandate.

Automate Mileage Reimbursement

Say goodbye to calculators and guesswork. MyVisits uses GPS tracking to automatically calculate mileage between service locations, making reimbursements accurate and effortless.

Prevent Fraud (Before It Happens)

Every check-in/out is tied to a unique QR code, time-stamped, and geolocated. This makes falsifying visits nearly impossible, shielding your business from fraud-related risks that can cost millions.

Empower Your Staff

By automating verification and reporting, MyVisits reduces admin burdens. Your clinicians can focus on delivering exceptional care.

Eliminate Reporting Bottlenecks

No more end-of-week paper piles. MyVisits delivers real-time dashboards so management can track service delivery, identify gaps, and stay audit-ready every day.

MyVisits: The Ultimate Field Service App for Contractors and In-Home Care Providers

Designed specifically for healthcare agencies, behavioral health providers, and mobile service teams, MyVisits is more than just a field service app. It’s your compliance engine, fraud shield, and admin-simplifier, all in one.

Here’s how it stacks up:

Unique Mechanism: SecureVerify™ System

Unlike generic business tools, MyVisits is built on a Visit Verification System that includes:

All of this happens in real-time, giving you instant visibility and accountability.

Customize for Compliance-Heavy Industries

MyVisits was engineered for service delivery in regulated environments. Whether it’s meeting Medicaid, CMS, or MCO requirements, the app helps your agency stay above the 85% EVV threshold with zero stress.

A Pricing Model That Makes Sense

Starting at just $0.83/day per staff member, MyVisits is less expensive than your morning coffee but far more valuable. It’s like having a $200k compliance officer in your pocket.

Real-World Application: A Day with and without MyVisits

Without MyVisitsWith MyVisits
Signs on paperScans a QR code for secure check-in
Manually logs mileageGPS calculates mileage instantly
Fills out logs end of the dayDashboard auto-generates reports
Calls to confirm deliveryGeo-tag confirms the visit automatically
Spends hours compiling reportsManagement gets real-time dashboards

Modified Recommendations for Agencies Like Yours

Depending on your role, MyVisits has a tailored impact:

For Clinical Directors

For VPs of Clinical Services

For Service Managers

And for payer networks, MyVisits adds value by offering traceable, transparent, and fraud-free service documentation, reducing disputes and strengthening trust.

Why You Should Act Now

Compliance Deadlines Are Approaching

By January 1, 2025, the 85% EVV compliance rule kicks in. Agencies that fail to comply face corrective action plans, reduced reimbursements, or network termination.

Risk-Free Trial: Verified Results Guarantee

Try MyVisits for 30 days. If it doesn’t reduce admin time or eliminate at least one compliance issue, you don’t pay. That’s our Verified Results Guarantee.

Limited Onboarding Availability

We’re onboarding a limited number of agencies per quarter to maintain top-tier support. Reserve your spot before the next implementation wave closes.

Your Compliance, Your Reputation, and Your Time

In today’s healthcare and home service industries, survival is all about doing things smarter. If you’re still running your business on paper logs, phone calls, and spreadsheets, you’re putting yourself at risk. 

These outdated methods make it far too easy for mistakes to slip through, from missed visits to incorrect billing, and that can mean compliance issues, unhappy clients, and lost revenue.

The solution is a modern field service management system that works as hard as you do. By automating scheduling, verifying visits with GPS, and capturing service data in real time, you eliminate guesswork and protect your bottom line. You save time, cut fraud, and build trust, giving your business the tools it needs not just to stay afloat, but to grow with confidence.

MyVisits is the best field service app for high-stakes service providers. It’s more than just business management software for service contractors. Rather, it’s your competitive edge.

 Ready to verify every visit, every time?

Visit MyVisits.net to schedule your live demo today.

Or contact us to claim your Verified Results Guarantee and lock in your agency’s compliance before the January deadline.

Frequently Asked Questions

Q1. What is field service management software?
 Field service management software is a digital platform that helps businesses plan, track, and optimize field operations such as scheduling, dispatching, inventory management, and reporting.

Q2. How does MyVisits help eliminate manual system failures?
 MyVisits automates workflows by replacing paper-based systems and spreadsheets with a centralized platform. This reduces errors, speeds up processes, and improves data accuracy.

Q3. Can MyVisits integrate with existing business systems?
 Yes, MyVisits can integrate seamlessly with CRM, ERP, and other software to ensure smooth data sharing and better operational visibility.

Q4. What benefits can companies expect from using field service management software?
 Businesses can expect higher productivity, better customer service, reduced operational costs, and access to detailed reports for data-driven decision-making.

Q5. Is the MyVisits software customizable for different industries?
 Yes, MyVisits is flexible and can be customized to fit the unique needs of industries like healthcare, utilities, telecom, and home services.

A Field Service App That Solves What Paper Trails And Spreadsheets Never Could

Clinical Directors, VPs of Clinical Services, and Service Managers running in-home care, behavioral health, or other home-based operations know the struggle most business management tools or patched-together apps fail to address the core challenge which is proving services were delivered, on time and in real-time. This isn’t just about team management. Rather, it’s about protecting risk, revenue, and reputation. The good news is that a new field service management app, built specifically for service contractors, is changing the game.

Why Traditional Service Management Tools Fail in Healthcare and In-Home Services

1. Manual Verification is a Liability

Paper sign-in sheets, post-service check-ins, or end-of-day data dumps create delays, errors, and leave room for fraud. One misstep, and your agency is exposed to:

2. Staff Time Wasted on Admin Work

Your clinicians and caregivers should be focused on patients, not counting miles or calling clients to confirm appointments. Instead:

3. Disconnected Apps Don’t Work Together

Managing in-home care or behavioral health services with a patchwork of apps might seem like a quick fix, but it creates bigger problems in the long run. Each tool may handle one task, like scheduling, time tracking, or mileage, but none of them “talk” to each other. That leaves your managers stuck stitching together data from multiple platforms, and your field staff frustrated by constant app-switching.

The result?

In a field where accuracy and accountability are non-negotiable, disconnected systems create blind spots you can’t afford. 

What You Need Instead: A Unified Field Service Management App Built for Accountability

The stakes are high when you’re delivering home-based services. You need a solution that doesn’t just manage the chaos but eliminates it.

What if you had one platform that could:

That’s exactly what MyVisits™ does.

Introducing MyVisits: The Best Field Service App for Healthcare and In-Home Service Providers

Finally, get reliable and real-time service accuracy that ensures every visit is logged and verified without errors or delays. Enjoy effortless mileage reporting with automatic GPS tracking, eliminating the need for manual spreadsheets. All of this happens seamlessly in the background, so your team can focus on delivering care while you stay audit-ready and fully compliant.

Each client gets a unique QR code. Your staff scans in when they arrive and scan out when they leave. The app captures:

This removes all guesswork and prevents billing disputes, giving you compliance-grade verification in real-time.

Automated Mileage Tracking

Say goodbye to mileage spreadsheets and the endless hours of manual tracking that come with them. With MyVisits, every mile is calculated automatically from one service location to the next through built-in GPS, ensuring precision down to the last detail. This not only speeds up reimbursement but also guarantees records that are accurate, audit-ready, and fully defensible. 

Phone & Telehealth Contact Logging

Phone-based sessions were difficult to track, but not anymore.

The app logs every client call, time-stamps it, and links it to the client record. You’ll never miss a telehealth verification again and you’ll have the proof to back up every claim.

Daily Reporting Dashboard

Get a birds-eye view of field operations:

  1. Daily summaries of visits and calls 
  2. Time-on-site performance
  3. Mileage and route logs
  4. Easy-to-export for billing or compliance

This lets you spot gaps fast and take corrective action before revenue or client satisfaction suffers.

What Makes MyVisits Different from Every Other Field Service App?

Purpose-Built for Home Healthcare & Behavioral Providers

Unlike generic business management software that tries to fit every industry, MyVisits was purpose-built for healthcare and in-home service teams who need accuracy, compliance, and ease of use. It’s tailored to the daily realities of in-home clinicians, visiting nurses, behavioral health professionals, and mobile caseworkers who can’t afford gaps in documentation. Every feature is designed with its workflows in mind, ensuring seamless verification, reporting, and accountability in the field. 

One App, All Features

No more switching between tools for time tracking, location verification, phone logs, or mileage. MyVisits handles it all.

Compliance-Ready for 2025 and Beyond

With EVV (Electronic Visit Verification) mandates tightening in 2025 (85% compliance required or risk corrective action plans and contract loss) you need a system that makes EVV effortless.

MyVisits ensures 100% compliance out of the box.

No More Manual Work

From quick, QR-based check-ins to automatic mileage reimbursements, MyVisits streamlines the tasks that usually eat up hours of staff time. What once required manual logging, spreadsheets, or phone confirmations is now handled instantly and accurately in the background. This means your team can dedicate more energy to delivering quality care instead of being buried in clerical work.

Customised  Recommendations for Field Service Contractors

For Clinical Directors:

For VPs of Clinical Services:

For Service Managers:

Risk-Free, Fully Supported, and Built for Teams Like Yours

Bonuses Included:

 Pricing:

Verified Results Guarantee:

“If MyVisits doesn’t reduce your verification workload or prevent at least one compliance risk in your first month, we’ll waive your first invoice. No questions asked.”

Don’t Wait Until January 2025 to Be Audit-Ready

Starting Jan 1, 2025, you must meet 85% EVV compliance or face contract termination and fines.

The agencies that act early will have peace of mind, staff alignment, and billing accuracy long before the deadline.

And with limited onboarding slots available each quarter, your window to act is now.

Turn Visit Uncertainty Into Verified Peace of Mind

MyVisits is a trusted compliance ally that keeps you audit-ready, an operational optimizer that streamlines every workflow, and a fraud prevention safeguard that protects your revenue and reputation. It brings together everything agencies need into one reliable, easy-to-use platform.

✔ Real-time QR-based verification
✔ Effortless mileage tracking
✔ Phone call documentation
✔ Regulatory compliance support
✔ All-in-one simplicityStart your free trial today. Let MyVisits show you how effortless field service management can really be.w you how effortless field service management can really be.

Beyond the Clipboard: Why You Need an Online Attendance Management System

The Hidden Cost of Traditional Attendance Tracking

When agencies use outdated tools like paper logs or manual timecards, they expose themselves to unnecessary risk. While these systems may seem simple, their flaws can lead to serious consequences, especially in healthcare environments where compliance and verification are non-negotiable.

Manual records are prone to errors. Time entries may be missed, altered, or illegible. Sheets can be lost, faked, or retroactively modified. Most importantly, there’s no reliable way to confirm whether a provider was truly present at the service location. Without location-based verification, these logs fail to meet the requirements of modern EVV (Electronic Visit Verification) standards.

These inefficiencies extend far beyond documentation. They place stress on admin teams, reduce visibility for managers, and introduce billing disputes that slow down revenue cycles. Worse still, they fail to inspire trust among clients and families—two groups who require absolute confidence in your agency’s service delivery. Over time, this lack of trust undermines both your reputation and, ultimately, your revenue.

What an Online Attendance Management System Delivers

An online attendance management system does far more than digitize a timesheet—it transforms your entire verification and compliance workflow. The best systems log attendance automatically, track geo-location, and generate usable reports in real time. In the case of MyVisits, it also syncs with telehealth services and mileage tracking, creating a full record of each staff member’s activity.

The platform creates a transparent system that protects providers and reassures payers. It gives managers instant access to daily data while freeing clinicians from tedious documentation. And perhaps most importantly, it provides audit-ready proof that every visit occurred, at the right time and place, without any ambiguity.

Core capabilities of a modern attendance system:

Telehealth tracking that logs phone interactions

Manual vs. Online Attendance: What You’re Gaining

Switching from spreadsheets to an online system isn't just a tech upgrade—it's a strategic leap. Agencies that implement MyVisits have reported faster billing, fewer audit discrepancies, and improved staff satisfaction due to reduced administrative load.

Manual systems often require duplication of effort, daily follow-ups, or after-the-fact data correction. In contrast, MyVisits records everything instantly, giving leadership teams the clarity and confidence they need to focus on improving care—not fixing paperwork.

Comparison of Tracking Methods:

FunctionManual SystemMyVisits Online System
Time In/OutEntered manually, risk of errorQR scan with exact timestamps
Location VerificationNoneGPS-tagged attendance data
Mileage ReimbursementSelf-reported, prone to disputesAutomated GPS mileage tracking
Daily Staff ReportsCompiled manuallyAuto-generated dashboards
Telehealth LoggingOften undocumentedTracked and tied to staff attendance
Audit PreparednessReactive, time-consumingProactive, instant access to records

The difference isn't just in convenience—it's in accuracy, defensibility, and strategic advantage.

The Role of Attendance in EVV Compliance

For home health and Medicaid-funded services, Electronic Visit Verification is now the law of the land. State mandates are tightening, with several states—including Pennsylvania—now requiring agencies to maintain at least 85% EVV compliance or face Corrective Action Plans or contract suspension.

MyVisits is engineered specifically for this environment. Every session is timestamped, geo-located, and automatically logged—whether it’s an in-home visit or a remote telehealth call. Managers no longer need to chase down proof; it’s already stored, organized, and export-ready for audits.

What MyVisits automates for compliance:

It’s not just about avoiding penalties. It’s about positioning your agency as a reliable partner in the care continuum—one that payers, clients, and auditors can trust without hesitation.

Streamlining Admin Workflows with Smart Attendance Tracking

Administrative teams in home care agencies are often overwhelmed. Between managing timecards, calculating mileage reimbursements, preparing billing packets, and responding to audit requests, the workload can be crushing—especially when data is scattered across systems or recorded inconsistently.

MyVisits addresses this directly by centralizing all attendance data in one user-friendly platform. Reports can be generated with a click. Mileage is auto-tabulated. Phone calls are logged and categorized. And because everything is digital, it’s searchable and filterable—no more combing through file cabinets or manual entry sheets.

Workflows improved by MyVisits:

This reduces burnout for admin staff and gives executives a clearer picture of daily operations, leading to more informed decision-making across the board.

Enhancing Employee Engagement Through Visibility

While much of the focus around attendance systems is on compliance and admin, there’s another critical angle—employee morale and engagement. Field workers often feel disconnected from their agency’s operations, especially when communication is limited to sporadic check-ins or error corrections.

An online attendance management system changes that. It gives caregivers immediate confirmation that their time and effort have been captured, recorded, and recognized. When used correctly, it helps staff feel more valued and less micromanaged.

Managers also benefit. They can identify top performers, address inconsistencies early, and use data to create more equitable schedules. MyVisits supports a culture of visibility, accountability, and fairness—essential ingredients for retention in a high-turnover industry.

Culture-building benefits of MyVisits:

Scaling With Confidence: A System That Grows With You

One of the most overlooked factors when choosing an attendance system is scalability. Manual systems don’t scale. As your agency grows, it develops a bottleneck—slowing down billing, compliance checks, and staff onboarding.

MyVisits is built to support agencies at every stage, whether you’re operating in a single region or scaling across multiple states. The platform can support hundreds of staff, thousands of visits, and multiple care types (in-person, telehealth, hybrid) with no degradation in performance or usability.

Scalability features of MyVisits:

This ensures that as your team grows, your systems don’t fall behind—and your brand reputation only grows stronger.

Don’t Just Track Time—Prove Service. Build Trust. Grow Smarter.

In today’s high-stakes care environment, tracking attendance isn’t a checkbox—it’s your agency’s backbone. And doing it manually? That’s yesterday’s strategy.

With MyVisits, you get more than an online attendance management system. You get a real-time verification platform designed to keep your agency compliant, efficient, and accountable at every level. No more guesswork. No more audits you have to fear. Just smart, defensible data you can trust.

🟢 Verify services in real time with QR scans and GPS
🟢 Streamline billing and payroll with auto-calculated hours
🟢 Stay audit-ready with compliance dashboards
🟢 Protect your contracts by exceeding EVV standards
🟢 Build a stronger team with accountability built in
🟢 Scale with confidence through an infrastructure that grows with you

👉 Book your personalized MyVisits demo today
 See how digital attendance can transform every part of your agency—from compliance to care.

Frequently Asked Questions

1. What is an online attendance management system?
 An online attendance management system is a digital platform that tracks employee or student attendance in real time, eliminating the need for manual records and improving accuracy.

2. How does MyVisits' attendance system benefit organizations?
 MyVisits’ system streamlines attendance tracking, reduces errors, ensures compliance, and provides real-time insights into employee or student attendance patterns.

3. Can this system be used for remote or hybrid teams?
 Yes, the system is designed to support remote, hybrid, and on-site teams with features like geolocation tracking and mobile check-ins.

4. Does the system support automated reporting?
 Absolutely. MyVisits’ platform offers automated reports that can be customized and exported for HR reviews, payroll, and audits.

5. Is the system easy to integrate with existing HR software?
 Yes, the platform is designed to be flexible and can integrate with common HR, payroll, and workforce management systems.

From Missed Minutes to Maximized Revenue: Smarter Time Tracking for Billing

Why Time Tracking is the Linchpin of Service-Based Billing

Time equals revenue. But more importantly, in healthcare, time equals trust. When a provider visits a client’s home or conducts a telehealth session, that time must be documented, verified, and accounted for in both payer systems and audit trails.

Unfortunately, many agencies still rely on outdated or inconsistent time-tracking methods. Clinicians may write notes after the fact, round visit durations to the nearest hour, or forget to include telephonic check-ins. In these situations, the billing department is left to clean up the gaps—often with guesswork, rushed math, or disputed entries.

Without a reliable billable hours program, this leads to:

Simply put: if you can’t track it, you can’t bill it. And if you can’t prove it, you shouldn’t bill it.

Manual Methods Are Costing You More Than Time

Spreadsheets, handwritten logs, or even EMRs not built for mobile staff are poor tools for billing accuracy. They’re fragmented, error-prone, and can’t account for the complexity of modern service delivery—especially in hybrid care models.

Consider the typical challenges:

  1. No geolocation data – You can’t confirm where or when care was delivered.
  2. Delayed entry – Documentation hours or days after a visit increases errors.
  3. Missed phone contacts – Billable telehealth calls often go undocumented.
  4. Mileage gaps – Reimbursements are delayed or disputed due to inaccurate logs.

What’s needed is a real-time, mobile-friendly billable hours tracker that integrates attendance, visit verification, and service duration seamlessly.

Common breakdowns of manual billing workflows:

Manual ProcessProblemResult
Paper time sheetsEasily lost, altered, or forgedInaccurate billing and compliance risks
Spreadsheet trackingLabor-intensive and error-proneDelayed invoicing and missed revenue
EMRs with no mobile inputVisits recorded post-factumAuditable gaps and misreported durations
Unlogged callsCare is provided but not billedRevenue leakage and documentation failure

The Case for Dedicated Billable Hours Software

A billable hours software solution like MyVisits isn’t just about logging time—it’s about capturing the full service story with zero friction. Clinicians check in via QR code upon arrival, scan out when they leave, and have calls automatically logged. The system calculates duration, verifies location, and generates time-stamped reports—all in real time.

This ensures that every billable minute is documented, compliant, and ready for billing without delay.

Key features of MyVisits' billable hours tracker:

The result is a billing process that’s not only faster but also bulletproof.

Why Healthcare Needs Industry-Specific Billable Hours Tools

Generic time-tracking apps or legal-industry software won’t cut it for healthcare providers. You need tools built for mobile clinicians, patient privacy, and regulatory compliance.

What sets MyVisits apart is its alignment with the reality of in-home and behavioral care:

With a system purpose-built for these needs, agencies can reduce administrative waste, improve billing accuracy, and prove service delivery with confidence.

General Time Apps vs. MyVisits

FeatureGeneric Time AppMyVisits Billable Hours Software
Visit Check-in/outManual entryQR-based, geo-verified real-time scanning
Mileage TrackingManual or separate appAuto-tracked between verified locations
Telehealth Call CaptureNot includedLogged and time-stamped per client
Compliance FeaturesLimitedEVV-compliant, audit-ready records
Reporting & ReimbursementRequires manual exportAuto-generated dashboards and summaries

Reducing Admin Burden, Accelerating Cash Flow

Billing should never be guesswork. Yet in agencies that rely on paper logs or post-visit documentation, revenue is often delayed for weeks while staff backfill data, correct errors, or justify time entries.

MyVisits eliminates this friction by capturing everything in the moment. Time spent, distance traveled, calls made—all logged automatically and tied to the correct client and staff member. Admins simply review and export, cutting days out of the billing cycle and improving accuracy.

Time and cost-saving benefits of MyVisits:

This directly impacts your bottom line. Faster billing = faster payments = healthier cash flow.

Giving Clinicians Tools That Respect Their Time

Clinicians already have enough to manage—patients, notes, travel, and follow-up. Adding redundant admin tasks only increases burnout and error rates. That’s why a billable hours program must be easy to use, mobile-friendly, and automatic wherever possible.

MyVisits requires only a quick scan to check in, a scan to check out, and the system does the rest. Mileage is calculated based on the route taken. Phone calls are logged automatically if made through the app. The entire process is designed to respect clinicians’ time and increase documentation compliance without increasing workload.

Features designed for field staff:

When staff see that their time is being captured fairly—and effortlessly—they’re more likely to engage with the system and less likely to make mistakes.

Improving Audit Readiness and Payer Confidence

Billing accuracy isn’t just about getting paid. It’s about being able to prove what happened, when, where, and how. In healthcare, that proof matters just as much as the care itself.

With MyVisits, every entry is time-stamped, location-verified, and locked into a digital trail. This makes audits not only survivable but also easy. Whether a payer requests proof of service or a regulatory body reviews compliance, you’ll have the data to back up every billed hour.

Audit-ready billing essentials from MyVisits:

This reduces stress, protects contracts, and reinforces your agency’s credibility.

Turn Every Minute into Margin

Every healthcare organization understands that margins are tight. But many don’t realize how much time—and money—they lose each week due to untracked service minutes, missed calls, and inconsistent reimbursement logging.

By implementing a dedicated billable hours software solution, you take control of the smallest unit that affects your revenue: time.

🟢 Document care in real time with verified scans and automatic tracking
🟢 Bill with confidence, knowing every minute and mile is accounted for
🟢 Reduce admin workload with automation and pre-built summaries
🟢 Accelerate payments by submitting clean, audit-ready claims
🟢 Protect contracts with compliance-proof documentation
🟢 Empower your team with tools that reduce friction, not add to it

👉 Book your personalized MyVisits demo today
See how the right billable hours tracker can turn your time into trust—and your service into sustainable growth.

Frequently Asked Questions

1. What is time tracking for billing and why is it important?
 Time tracking for billing is the process of recording hours worked on specific tasks or projects to ensure accurate client invoicing and improve operational transparency.

2. How does MyVisits help businesses with billable hour tracking?
 MyVisits provides a streamlined system to log work hours, assign tasks to projects, and generate precise billing reports for clients or internal use.

3. Can I track time across multiple projects or clients?
 Yes, the platform supports tracking time across various projects and clients, with options to categorize and tag work for detailed insights.

4. Does the system support invoicing based on tracked time?
 Yes, MyVisits enables users to generate billing-ready timesheets and integrate them into your invoicing process to simplify client billing.

5. Is MyVisits suitable for freelancers and small businesses?
 Absolutely. MyVisits offers scalable solutions that suit freelancers, consultants, and growing businesses needing reliable time-based billing tools.

Why Every Minute Matters: Building a Smarter Employee Attendance Record System

Why Accurate Attendance Tracking Is Mission-Critical

In most industries, being five minutes late is an inconvenience. In home health, it’s a compliance risk. Behavioral health providers, visiting nurse agencies, and home care companies must track when staff arrive, how long they stay, and whether they complete each visit. Without precise records, agencies risk denied claims, client complaints, or worse: failed audits.

A traditional employee attendance record may consist of paper logs, Excel sheets, or even call-in numbers. While these methods can capture basic time-in and time-out data, they are prone to error and manipulation. Staff may forget to log time, enter incorrect hours, or—intentionally or not—create discrepancies that affect payroll, reimbursements, and regulatory reporting.In contrast, a digital employee attendance tracker that captures real-time, geo-verified check-ins provides tamper-proof proof of service. That’s what MyVisits delivers: a simple scan at the point of care, automatically logged, timestamped, and backed by location data. This system not only improves internal accuracy—it reinforces your agency’s credibility with clients, payers, and accrediting bodies.

The Downside of Manual Staff Attendance Records

Using manual systems to track employee attendance introduces multiple failure points. Whether it's time fraud, clerical errors, or missing data, the risk profile for home health agencies is high. Let’s break down why:

  1. Paper logs are unreliable. People can forge signatures, and forms often get lost or damaged. There’s no way to independently verify that a visit happened as claimed.
  2. Spreadsheets require human upkeep. Even the best Excel templates are subject to input errors, version control issues, and security limitations.
  3. Call-in systems are dated. They depend on landlines, phone signals, or client availability. They also fail to capture real-time location data or contextual information.

Over time, these gaps don’t just cost agencies money—they erode the confidence of payers, auditors, and families. And in today’s climate of EVV mandates and stricter oversight, that loss of trust can be catastrophic.

Common risks with manual attendance tracking:

ProblemConsequence
Missed check-insLost revenue or service disputes
Inaccurate mileage logsIncorrect reimbursements or fraud flags
Lack of location dataEVV non-compliance
Delayed documentationSlower billing cycles
Inconsistent recordsPoor audit performance

How MyVisits Automates and Secures Staff Attendance

MyVisits was designed for high-stakes care environments where every visit must be verified. The platform replaces outdated systems with a smart, mobile-enabled solution that empowers field staff to check in with a QR scan and geo-stamped timestamp. The system automatically logs every interaction, reducing the burden on frontline staff and admin teams.

The system tracks each staff member’s attendance in real time, giving supervisors visibility and families peace of mind. MyVisits ensures the employee attendance record accurately reflects the full scope of service, whether care is delivered in person or by phone. This includes:

What’s more, the MyVisits team built the platform with usability in mind. Caregivers don’t need to worry about complex logins or toggling between multiple apps. One scan does it all. That simplicity leads to higher staff compliance and fewer gaps in documentation—a win for both operations and outcomes.

Key advantages of MyVisits’ employee attendance tracker:

FeatureFunctionBenefit
QR Code Scan-InReal-time start-of-visit recordTamper-proof proof of service
Geo-Location TagCaptures the scan locationConfirms on-site presence
Auto Mileage TrackingGPS-driven between-client milesAccurate reimbursements, zero manual tabbing
End-of-Day SummariesReports for each staff memberAdmin clarity and payroll efficiency
Call Log DocumentationTracks all service-related phone callsCaptures remote service accurately

Transforming Administrative Oversight with Real-Time Data

For service managers and VPs of Clinical Services, accurate staff attendance records aren’t just a back-office requirement—they're a strategic asset. With MyVisits, management can instantly review attendance data across the entire organization: who showed up, where, when, and for how long.

This level of oversight empowers leaders to:

The ability to see trends over time also helps with scheduling optimization. Agencies can identify underperforming staff, gaps in coverage, or recurring late visits and take corrective action before it becomes a compliance concern. With these insights, operations teams become proactive instead of reactive.

Operational wins from real-time attendance data:

Integrating Attendance With Broader Compliance Strategy

Beyond basic scheduling, your employee attendance tracker is now part of your compliance toolkit. The 21st Century Cures Act requires home health providers to use EVV to confirm that services were delivered—that means you must track attendance digitally, with location verification.

MyVisits ensures your agency meets these requirements without friction. Each QR scan activates a compliance event: a timestamped log, a location pin, a visit record. It’s all centralized, searchable, and ready for audit at any time. No more paper logs, scattered screenshots, or “he said, she said” documentation debates.

Compliance benefits built into MyVisits:

Instead of waiting until a payer requests documentation, agencies using MyVisits can deliver a full, verified attendance log within minutes. This level of readiness isn’t just efficient—it’s a competitive advantage.

Empowering Your Workforce With Visibility and Accountability

Another often overlooked advantage of digital staff attendance records is the psychological effect on employees. When staff see the system accurately recording their time and effort, they’re more likely to feel valued and take ownership of their responsibilities.

Transparent attendance systems create a culture of fairness. The system recognizes high performers for their consistency and flags missed visits or late arrivals early, and new hires learn what’s expected of them from the start. MyVisits even provides managers with data that can be used in performance reviews, training plans, or incentive programs.

This level of visibility also benefits clients. Families can receive confirmation that care was delivered on time, every time. In a care environment built on trust, that reassurance is priceless.

Workforce culture improvements driven by MyVisits:

Upgrade Your Workforce Oversight Without Adding Work

What if your team could stop chasing paper logs, digging through spreadsheets, or second-guessing timecards—and focus instead on delivering quality care?

With MyVisits, that reality is here.

Our platform doesn’t just help you track staff attendance. It helps you run a smarter, leaner, and more accountable organization. By automating check-ins, verifying service in real time, and simplifying reimbursement workflows, MyVisits gives you full visibility into your most valuable asset: your people.

Whether you manage 10 caregivers or 1,000 clinicians, this is the workforce solution that scales with you—and grows your trust with every scan.

👉 Book your personalized MyVisits demo today and discover how effortless employee attendance tracking can really be.

Frequently Asked Questions:

  1. What is an employee attendance record system?
    An employee attendance record system tracks work hours, shifts, and absences automatically to improve workforce efficiency.
  2. How does it benefit home health care agencies?
    It reduces errors in timesheets, enhances accountability, and simplifies payroll processes for home care agencies.
  3. Can the system track remote or mobile caregivers?
    Yes, GPS-enabled features allow agencies to monitor caregivers’ time and locations in real-time.
  4. Is it secure for storing sensitive staff information?
    Yes, modern attendance systems use encrypted data storage and secure cloud backups.